[colug-jobs] Information Technology Specialist

[Pat Luchkowsky]

Family Support 360 Initiative: Emergency Transition

Planning and Advisory Committee Request for Proposals

 

Proposal for Information Technology Research

 

Background

Ohio was recently awarded a Family Support 360 Special Initiative on
Emergency Transition by the Department of Health and Human Services. The
goal of the project is to develop an implementation plan for a one-stop
center on emergency transition for individuals with developmental
disabilities and their families. Emergency transition can be defined as
any instance when a person with a developmental disability is dislocated
from their place of residence due to manmade or natural disaster, or
loss of a primary caregiver. The implementation plan will be based on
best practice research, input from individuals with developmental
disabilities and their family members, research on information
technology methods and systems, and barriers to successful transition.
The project will eventually provide resources to individuals with
developmental disabilities and family members so they can prepare for
emergency transitions, remain intact as a family and avoid unnecessary
institutionalizations. 

 

This RFP is seeking a consultant to provide research on current
information technology systems that could be adapted to the one-stop
center and provide consultation to the planning committee on determining
the scope and needs of an information technology system for the center.
The fiscal agent for the project, Goodwill Easter Seals Miami Valley,
will manage the contract.

 

The maximum amount for this contract is $15,000. The completion date for
this contract is April 15, 2010.

 

Scope of Work

 

The contractor will provide information and recommendations on IT system
design so the Planning and Advisory Committee can make an informed
decision on the information technology system for the one-stop center.
The intent is to  have a web-based interactive system that would allow
individuals access to information and tools without having to visit the
center and to be able to be a part of the larger emergency planning
community. The system should also link with other Information and
Referral systems that serve the same or similar populations.

 

The contractor will:

*      Research currently existing information technology systems in
Ohio and in other states that similar programs are using successfully

*      Provide consultation to the Planning and Advisory Committee on
how to determine what the scope and needs of the one-stop center
information technology system is

*      Investigate way to integrate the one-stop IT system into existing
information and referral systems and provide written recommendations on
the results

*      Make recommendations to the planning committee on which system or
method would work best for the one-stop center and provide cost
information on purchase, set-up and maintenance

 

Deliverables

 

This contract will provide the Planning and Advisory Committee with the
following deliverables by the end of the contract period.

1.	Written report on the results of the research of existing
systems and recommendations for their use with this project.
2.	In person consultation with planning committee members that
results in a list of recommendations on the scope of a technology system
for the one-stop center
3.	A list of information and referral systems and recommendations
on how to integrate the one-stop center within those systems
4.	Provide written recommendations on system design through
existing packages or a newly designed system that meets the needs of the
one-stop. Provide information on cost of purchase, set-up and
maintenance.

 

Proposal Content Requirements

 

The Planning and Advisory Committee is looking for a proposal that
includes the following items. The proposal should be detailed, yet
succinct. The maximum proposal length is three pages.

A.	Contact person for the proposal and contact information.
B.	Background and specific experience in ways the contractor has
performed similar projects. Provide information on information
technology skills and experience in providing consultation and
recommendations to clientele.
C.	A clear explanation of how the contractor will go about the
Scope of Work detailed above.
D.	References and contact information on similar projects completed
by the contractor.
E.	Describe the contractor's capacity to carry out the scope of
work in the short period of time available.
F.	Project cost.

 

How to Submit a Proposal

 

The final date for proposal acceptance is January 20, 2010. For
questions on the RFP, please contact Pat Luchkowsky at 440-967-4103 or
through the email below.

 

Return your written proposal to:

Family Support 360 Project

c/o Pat Luchkowsky, Project Manager

Easter Seals of Ohio

8207 Joppa Rd.

Huron, OH 44839

            Or

Email your proposal to: p.luchkowsky at esohio.org

 

Decision-Making Process

 

The Planning and Advisory Committee will be making a decision and
awarding a contract by January 31, 2010. The successful candidate must
be able to quickly get the research project started and completed by the
target date of April 15, 2010.

 

Proposals will be evaluated on the contractor's expertise and experience
in similar projects, the ability to work with the planning committee,
and the detailed project plan submitted in the proposal. Any proposal
with a cost amount over the maximum will not be considered.

 

The Family Support 360 Special Initiative on Emergency Transition
Planning and Advisory Committee reserves the right to reject any and all
proposals.

 

 

 

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